Best Ways to Transfer Notes From Mac to Mac


How to Transfer Notes From Mac to Mac: 4 Easy Methods: Apple Notes is the go-to note-taking app for Mac users. Whether you’re jotting down a quick reminder or crafting an entire essay, Apple Notes has got you covered. However, sharing notes between Macs isn’t always as straightforward as you might hope. Fortunately, there are workarounds to make transferring notes from one Mac to another a breeze. So, whether you need to share lecture notes with a friend or migrate all your notes from an old Mac to a new one, we’ve got you covered with these four best methods to transfer notes from Mac to Mac.

Use AirDrop to Share Individual Notes Between Macs

When you need to quickly share specific notes between MacBooks that are in close proximity, AirDrop is your best friend. Keep in mind that AirDrop allows you to share one note at a time. Here’s how you can do it:

  1. Launch the Notes app on your Mac and locate the note you want to share via AirDrop.
  2. Right-click on the note and select “Share Note.”
  3. Choose “Send Copy” and click on AirDrop.
  4. Select the other Mac you want to share the note with.
  5. Accept the transfer from the other Mac by clicking “Accept.”

Voila! The note will appear directly in the Notes app on the other Mac.

Use Exporter: A Third-Party App

MacOS supports importing and exporting notes, but there’s a catch—it doesn’t natively support bulk exporting of notes. You can, however, easily import multiple notes. To fill this gap, third-party apps come to the rescue. One such app is Exporter, which can seamlessly export all your notes from your Mac in one go. Here’s how to use it:

  1. Download the Exporter app on the Mac from which you want to export notes.
  2. Launch Exporter on your Mac.
  3. Click on “Format” in the menu bar.
  4. Select the HTML format to export your notes.
  5. Click on the big “Export” button.
  6. Choose a directory for the export and click “Export Here.” For illustration, we’ve selected the Desktop.
  7. Wait for Exporter to complete the export.

Once you’ve successfully exported your notes, move the exported notes folder to the other Mac using methods like an external drive or AirDrop. Then, follow these steps on the receiving Mac to import the notes:

  1. Open Notes on the Mac where you want to import the notes.
  2. Click on “File” in the menu bar.
  3. Select “Import to Notes.”
  4. Navigate to the directory where you’ve stored the exported notes folder.
  5. Choose as many notes as you need and click “Import.” You can hold the Cmd key and click on the notes to select multiple notes within a folder.
  6. A pop-up will appear; click “Import” to confirm.

That’s it! Your imported notes will be neatly organized in a new folder within the Notes app, aptly named “Imported Notes.”

Export Notes as PDF

If you prefer not to import notes into the Notes app on your Mac but still need access to them, you’re in luck. You can effortlessly convert and share individual notes as PDFs directly from your Mac, eliminating the need for a third-party app. Here’s how to do it:

  1. Open Notes on your Mac, select the note you want to export, and click on “File” in the menu bar.
  2. Choose “Export as PDF.”
  3. Select a directory for the export and click “Save.”

The exported note will be saved as a PDF file in your chosen location. You can then use methods like an external drive, AirDrop, or email to share this note with your other Mac.

Sync Notes With iCloud

Switching from one Mac to another and wondering how to share your notes between them? You’re in luck because macOS allows you to back up your notes and other data on iCloud. This means you can swiftly restore your notes on your new Mac. Here’s how:

  1. Launch “System Preferences” on your Mac.
  2. Go to “Apple ID” > “iCloud.”
  3. Click on “Options” next to “Notes.”
  4. Enable the toggle next to “Sync this Mac” and click “Done.”

Now, on your new Mac, sign in with the same Apple ID, and follow these steps to sync all your notes:

  1. Launch “System Preferences” and navigate to “Apple ID” > “iCloud.”
  2. Click on “Options” next to “Notes.”
  3. Enable the toggle next to “Notes.”

Your notes will begin syncing and will soon be available on your new Mac.

Frequently Asked Questions (FAQs)

1. Why are my notes not showing on my other Mac when using iCloud for backup?

If your notes aren’t appearing on your other Mac when using iCloud for backup, it could be due to several reasons, including slow internet or disabled note syncing. Try signing out of your Apple ID and then signing in again to see if the issue persists.

2. How can I back up my Mac notes to an external hard drive?

To back up your Mac notes to an external hard drive, you can use a third-party app or convert the notes to PDF using the steps provided in this guide. When using a third-party app to export notes, select the HTML format. This will allow you to easily transfer the notes to an external drive.

Transfer Notes Effortlessly

Whether you need to import and export notes in bulk or transfer specific notes, these methods have you covered. For bulk transfers, consider using a third-party app or sync your notes using iCloud. If you’re transferring selected notes from your Mac, you can use AirDrop or convert individual notes to PDF. These four methods make transferring notes from one Mac to another a breeze. Happy note-taking!

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