Using AI Writing Tool in Gmail and Google Docs: A Comprehensive Guide

Unlocking the Power of AI Writing Tools in Gmail and Google Docs

In the realm of technology, Artificial Intelligence (AI) is no longer confined to the silver screen. With the introduction of Chat GPT by OpenAI, Google swiftly embraced the AI revolution by launching Bard AI Tool, making it accessible to users in 180 countries for free. But AI’s prowess goes beyond generating software and ideas; it can be your ally in everyday writing tasks. For those passionate about creative writing, Google has unveiled a groundbreaking generative AI tool known as ‘Help Me Write.’ This ingenious tool is gradually making its way into the hands of Google Docs and Gmail users, promising to redefine the way we write. Let’s delve into how you can harness the power of the ‘Help Me Write’ AI tool in Gmail and Google Docs.

What Is ‘Help Me Write’?

‘Help Me Write’ is an integral part of the Google Workspace Labs, and it made its grand debut during Google I/O 2023. This remarkable AI writing tool steps in to rescue you when you find yourself stuck with writer’s block while crafting a blog post, event invitation, letter, email, and much more. It’s also your reliable companion for professional endeavors, such as creating a persuasive sales pitch, a compelling presentation in Google Slides, or even scripting a captivating YouTube video. Additionally, ‘Help Me Write’ is the solution for brainstorming ideas, proofreading, and enhancing your content in Google Docs and Gmail.

How to Enable ‘Help Me Write’ in Gmail and Google Docs

Google is progressively rolling out this tool to users of Google Docs and Gmail. To get your hands on it, you need to express your interest and become a part of the Google Workspace Labs. Follow these steps:

  • Head over to Google Workspace Labs.
  • Accept the Consumer Acknowledgment Terms.
  • Click ‘Submit’ to embark on this AI-powered writing journey.

Unleash the Power of ‘Help Me Write’ in Gmail

Once you’ve signed up for Google Workspace Labs, here’s how to employ Gmail’s ‘Help Me Write’ AI writing tool:

  1. Sign In: Open your web browser and sign in to your Gmail account.
  2. Get Started: Upon encountering the Google Workspace Labs prompt, click ‘Got It’ to proceed.
  3. Compose a New Email: Click ‘Compose’ at the top-left corner to initiate a new email.
  4. Activate ‘Help Me Write’: Click the ‘Help Me Write’ icon, situated next to the Attach icon at the bottom of your Compose window.
  5. Begin Writing: Click ‘Help Me Write’ to activate the AI writing tool.
  6. Craft Your Prompt: As the AI writing tool appears in your compose window, start typing your prompt, providing as much detail as possible. Remember, the more information you provide, the better the result.
  7. Generate Content: Click ‘Create’ on the right side to receive your AI-generated text.
  8. Insert the Text: If you’re satisfied with the AI-generated result, click ‘Insert’ to incorporate the text into your email. You can also choose to rate the result. In case it doesn’t meet your expectations, you have the option to click ‘Recreate’ at the bottom-left of the Compose window. If you want to revise your prompt, simply click the ‘Help Me Write’ icon at the top-left corner.

Refine Your Text with ‘Help Me Write’ in Gmail

The ‘Help Me Write’ AI writing tool also provides you with the option to refine the generated text in Gmail. Here’s how:

  1. Compose an Email: Open your Gmail account in your web browser and start composing a new email.
  2. Activate ‘Help Me Write’: Click the ‘Help Me Write’ icon next to the Attach icon at the bottom of your Compose window.
  3. Start Writing: Click ‘Help Me Write’ to activate the AI writing tool.
  4. Create Content: After the tool appears in your compose window, type your prompt and click ‘Create.’
  5. Refine the Text: Once you’ve received the result, click ‘Refine’ at the bottom.
  6. Choose Your Style: You will now have several options to refine your text:
  • Formalize: Ideal for sending professional emails that demand a formal tone.
  • Elaborate: Perfect for emails that delve into a topic in greater detail.
  • Shorten: Suitable for direct, concise emails focusing on the most critical points.
  • I Am Feeling Lucky: Use this option to send emails with the most accurate content, tightly focused on the subject.

Harnessing the Power of ‘Help Me Write’ in Google Docs

If you’re a Google Docs user, you can leverage the ‘Help Me Write’ tool to enhance your writing skills and create outstanding documents. Here’s how to make the most of it:

  1. Sign In: Open your web browser and sign in to Google Docs.
  2. Create or Open a Document: Start a new document or open an existing one.
  3. Get Started: When you encounter the Google Workspace Labs prompt, click ‘Got It’ to proceed.
  4. Access ‘Help Me Write’: Click the ‘Help Me Write’ icon that appears on your page.
  5. Craft Your Prompt: Enter your prompt and click ‘Create.’
  6. Review and Edit: If you’re satisfied with the result, click ‘Insert.’ You can also choose to rate or recreate the AI-generated content. Similar to Gmail, you can refine your text as well.

Elevate Your Writing with AI

With ‘Help Me Write’ in Gmail and Google Docs, your writing skills are set to reach new heights. Craft compelling emails, create captivating content, and leave a lasting impact on your readers. For addition, check out our post on 10 Useful Tools for Obtaining AI-Generated Meeting Notes.


FAQs About ‘Help Me Write’ in Gmail and Google Docs

1. What is ‘Help Me Write’ and how does it work?

‘Help Me Write’ is an AI writing tool by Google, designed to assist users in composing emails, documents, and various written content. It generates text based on prompts provided by the user, helping to overcome writer’s block and enhance writing efficiency.

2. Can I use ‘Help Me Write’ for professional purposes?

Absolutely! ‘Help Me Write’ is versatile and can be used for both personal and professional purposes. You can create sales pitches, presentations, and professional emails with ease.

3. How do I enable ‘Help Me Write’ in Gmail and Google Docs?

To enable ‘Help Me Write,’ you need to join the Google Workspace Labs by accepting the terms and conditions. Once you’re a part of the Labs, you can access ‘Help Me Write’ in both Gmail and Google Docs.

4. What are the benefits of refining text with ‘Help Me Write’ in Gmail?

Refining text with ‘Help Me Write’ allows you to tailor the generated content to your specific needs. You can choose from different styles, such as formal, elaborate, shorten, or ‘I Am Feeling Lucky,’ depending on the tone and focus you want to achieve in your email.

5. Can I edit the AI-generated content in Google Docs?

Yes,

you can edit the AI-generated content in Google Docs to further refine and customize it to meet your specific requirements.

6. Is ‘Help Me Write’ available for free?

Yes, ‘Help Me Write’ is available for free to users of Google Docs and Gmail. Google has made it accessible to a wide audience.

7. Does ‘Help Me Write’ support multiple languages?

Yes, ‘Help Me Write’ supports multiple languages, making it a versatile tool for users around the world.

8. Can I use ‘Help Me Write’ offline?

Currently, ‘Help Me Write’ requires an internet connection to function as it relies on cloud-based AI processing.

9. How accurate is the AI-generated content?

The accuracy of AI-generated content depends on the prompt and the information provided by the user. The more detailed and specific the prompt, the more accurate the generated content is likely to be.

10. Can I use ‘Help Me Write’ with other Google Workspace apps?

While ‘Help Me Write’ is currently available in Gmail and Google Docs, Google may expand its integration with other Google Workspace apps in the future.

Now that you’re well-versed in the capabilities of ‘Help Me Write’ in Gmail and Google Docs, it’s time to unlock the potential of AI-assisted writing and elevate your content creation game.

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